PURCHASE ORDER REQUIREMENTS (POR)
All
products/services acquired by AWIE will
be processed on a Purchase Order.
Suppliers who proceed without a Purchase
Order risk non-payment for
products/services. Only the Purchasing
Department has the authority to issue or
make changes to Purchase Orders.
No “verbal” purchase
orders should be accepted! All changes
must be documented and a revised
Purchase Order issued. Any discrepancies
on a Purchase Order should be addressed
within five working days after receipt
of order. A written acknowledgement is
preferred by AWIE after the supplier
completes their review of the purchase
order contract. The content and terms of
the Purchase Order are considered
accepted if a written acknowledgment is
not received within ten (10) days.
AWIE must be notified
if a product will be manufactured in a
location other than the location in
which the product was initially produced
or validated.
Purchase Order Due
Date
The AWIE Purchase Order Due Date is the
date the product is required in our
Receiving Department. Suppliers are
expected to deliver according to their
commitments. Should there be any
potential problem with delivery, notify
the Purchasing Department immediately.
There should be no reason for AWIE to
call on the due date asking why the
product has not been received. AWIE will
not pay for priority shipping due to a
supplier's delivery issues.
Purchase Order
Content
-
Purchase Order
Number
-
Purchase Order
Date
-
Part Number
-
Quantity
-
Due Date (AWIE
Dock Date)
-
Unit Price
-
Current Revision
/ Blue Prints
-
Specification and
documentation requirements including
Certificates of Conformance,
Material/Process Certifications,
etc.
-
Authorised
Signature/Buyer's name
-
Shipping method
Purchase Orders will
be conveyed to the supplier via fax,
email, or FedEx/Ups for larger packages.